Additional overtime
Extra payroll expense caused by the vacancy.
Weekly extra cost (USD)
What is an open role
costing your business?
Estimate the added costs and business impact of a vacancy, then explore what a different hiring timeline could mean.
Your numbers. A clearer decision.
One role. Three timelines.
Free to use, with no sign-up.
01 / Set the context
One open role. What’s ahead?
Compare additional weeks of vacancy, starting today. Past costs and the new hire’s ramp-up are outside this estimate. All amounts are in US dollars, before taxes.
Use whole weeks from 0–104. These are planning scenarios, not a commitment to a hiring timeline.
02 / Added costs
What are you spending to cover the gap?
Include what applies. A blank is unknown; 0 confirms no cost. Excluded items keep their entries and leave the calculation. Your entered amounts continue to calculate.
Temporary / contract coverage
Weekly coverage cost attributable to this open role.
Weekly coverage cost (USD)
Other recurring costs
Add a specific recurring expense caused by the vacancy.
Weekly extra cost (USD)
03 / Business impact & offsets
Look beyond the extra spending.
Separate lost business contribution from the payroll you avoid. Estimate the remaining impact after overtime and temporary coverage, so the same cost or lost work is counted only once.
Business impact
Estimate the work or contribution still lost after your coverage arrangements.
Weekly lost contribution (USD)
Weekly revenue not earned (USD)
Contribution margin (%)
Productive hours diverted / week
Loaded value per hour (USD)
Avoided salary & benefits
Include only employer costs you actually avoid while the role is vacant.
Exclude payroll still being paid. Annual amounts are divided by 52; enter 0 for no avoided benefits.
Weekly payroll cost avoided (USD)
Annual salary avoided (USD)
Annual employer benefits avoided (USD)
One-time effects Optional · up to five
Add costs or offsets that occur once if the role is still open at the end of a particular week. For example, a one-time coverage fee in week 2. Use amounts not already included above.
What else is at stake? Optional notes
04 / Compare timelines
The impact of another few weeks.
Timeline 1
4 more weeks
—
Combined estimated impact
Awaiting amounts
Timeline 2
8 more weeks
—
Combined estimated impact
Awaiting amounts
Timeline 3
12 more weeks
—
Combined estimated impact
Awaiting amounts
Read the combined figure as an estimate of impact. It combines extra cash spending and estimated lost contribution or capacity, then subtracts avoided costs. It is not an additional cash bill.
Entered offsets exceed the costs and business impact entered here. A negative result does not capture every reason to fill the role.
The recurring weekly view
—
Before one-time effects.
How the impact accumulates.
Combined impact / USD
Ranges use your low costs and business impact with high offsets, and high costs and impact with low offsets. They represent input scenarios, not confidence intervals. One-time amounts stay the same.
How the calculation works
Added spending = weekly added costs × additional weeks + one-time costs triggered by that week. Avoided costs = weekly payroll avoided × weeks + triggered one-time offsets. Net cash difference = added spending − avoided costs.
Business impact = your selected weekly contribution or capacity estimate × weeks. Combined estimated impact = net cash difference + business impact. Annual avoided payroll is divided by 52. Figures are displayed to the nearest dollar; calculations use unrounded weekly values.
A blank or invalid included value remains unresolved. Partial figures include only amounts that can be calculated. Excluded items and inactive estimation methods do not contribute. One-time effects enter once at the end of the chosen week; zero weeks excludes all one-time effects. No inflation, salary multiplier or external benchmark is assumed.
Included assumptions & exclusions
Your entries stay in this browser and are not sent to VSG. Saving is optional; others using this browser may access a saved estimate. Without saving, refreshing or leaving clears your entries.
Clear these entries and remove the saved estimate from this browser?
Move the hiring conversation forward
Your next hire starts
with a clear plan.
Discuss this open role with Valley Search Group.